I. PUBLIC MEETINGS STATEMENT “Notice of this meeting has been provided in accordance with the Open Public Meetings Act” by: 1. Posting a copy of the agenda on the bulletin board at the Municipal Building and on the Township website. 2. Filing a copy of the agenda in the office of the Township Clerk at the Municipal Building. 3. Forwarding a copy of the agenda to the Burlington County Times and The Central Record. 4. Forwarding written notice to each person who has requested copies of the regular meeting schedule. All of the above posting, filing and mailing have taken place on the 13th day of December, 2019. II. FLAG SALUTE III. ROLL CALL
Communications, Scheduling Matters, Council Agenda, Presentations and Any Amendments to the Agenda 1. Special Presentations 2. Communications 3. Scheduling Items a) January 7, 2020 Reorganization Meeting at the Public Safety Building – 7:00 PM b) January 7, 2020 Regular Council Meeting at the Public Safety Building - 7:00 PM after Reorganization Meeting
APPROVAL OF MINUTES 1. February 14, 2014 – Third & Final Release 12/17/19 2. March 18, 2014 – Third & Final Release 12/17/19 3. April 1, 2014 – Second & Final Release 12/17/19 4. April 15, 2014 – Fourth & Final Release 12/17/19 5. May 6, 2014 – Sixth & Final Release 12/17/19 6. May 20, 2014 – Fifth & Final Release 12/17/19 7. June 17, 2014 - Third & Final Release 12/17/19 8. July 1, 2014 - Fourth & Final Release 12/17/19 9. July 15, 2014 - Fourth & Final Release 12/17/19 10. September 16, 2014 - Sixth & Final Release 12/17/19 11. October 7, 2014 - Second & Final Release 12/17/19 12. November 11, 2014 - Fourth & Final Release 12/17/19 13. November 25, 2014 - Fourth & Final Release 12/17/19 14. December 16, 2014 - Third & Final Release 12/17/19 15. February 17, 2015 - Third & Final Release 12/17/19 16. March 31, 2015 - Second & Final Release 12/17/19 17. April 7, 2015 - Second & Final Release 12/17/19 18. July 21, 2015 - Fourth & Final Release 12/17/19 19. August 4, 2015 - Second & Final Release 12/17/19 20. August 18, 2015 - Second & Final Release 12/17/19 21. September 22, 2015 - Fifth & Final Release 12/17/19 22. December 15, 2015 - Third & Final Release 12/17/19 23. May 3, 2016 - Fifth & Final Release 12/17/19 24. December 5, 2017 - Fourth & Final Release 12/17/19 25. February 20, 2018 – Fourth Release 12/17/19 26. March 6, 2018 - Third & Final Release 12/17/19 27. May 8, 2018 – Second Release 12/17/19 28. May 22, 2018 - Third & Final Release 12/17/19 29. June 6, 2018 – Second Release 12/17/19 30. June 19, 2018 - Third & Final Release 12/17/19 31. July 10, 2018 – Fourth Release 12/17/19 32. July 24, 2018- Third Release 12/17/19 33. August 8, 2018- Third & Final Release 12/17/19 34. September 4, 2018- Third & Final Release 12/17/19 35. September 18, 2018- Third Release 12/17/19 36. October 2, 2018- Second Release 12/17/19 37. October 16, 2018- Third & Final Release 12/17/19 38. November 7, 2018- Fourth & Final Release 12/17/19 39. November 20, 2018- Third Release 12/17/19 40. December 4, 2018- Third & Final Release 12/17/19 41. December 18, 2018- Second Release 12/17/19 42. January 2, 2019- Second Release 12/17/19 43. January 15, 2019- Third Release 12/17/19 44. February 5, 2019- Second Release 12/17/19 45. February 19, 2019- Second Release 12/17/19 46. March 5, 2019- Third & Final Release 12/17/19 47. March 19, 2019- Third Release 12/17/19 48. April 2, 2019- Second Release 12/17/19 49. April 16, 2019- Second Release 12/17/19 50. May 7, 2019- Second Release 12/17/19 51. June 5, 2019- Second & Final Release 12/17/19 52. June 18, 2019- Second Release 12/17/19 53. July 2, 2019- Second & Final Release 12/17/19 54. July 16, 2019- Second Release 12/17/19 55. August 7, 2019- Second Release 12/17/19 56. October 15, 2019- Second & Final 12/17/19 57. December 3, 2019 Council Meeting Minutes 58. December 3, 2019 Executive Session Minutes 59. December 3, 2019 Executive Session Minutes for Public Release 60. December 7, 2019 Council Meeting Minutes 61. December 7, 2019 Executive Session Minutes 62. December 7, 2019 Executive Session Minutes for Public Release
MANAGER’S REPORT 1. Approval of David P. Minder New Volunteer EMS Jr. Member, Station 258 and Jr. Fire Member, Station 251 2. Leaf Collection Update
DISCUSSION ITEMS 1. Parking in the Village 2. Medford Code, Chapter 5-31.8, Neighborhood Services Advisory Committee
1. Resolution 242-2019 – “Removing Members of the Neighborhood Services Advisory Committee” 2. Resolution 243-2019 – “Resolution Authorizing the Cancellation of Certain Accounts Payable Balances in the Current Fund, Utility Operating and Open Space Funds” 3. Resolution 244-2019 – “Approving Request for Final Release of Maintenance Guarantee for Wildflowers at Medford, Phase II PBC-1338FA2” 4. Resolution 245-2019 – “Approving Request for Final Release of Maintenance Guarantee for Wildflowers at Medford, Phase III PBC-1338FA3” 5. Resolution 246-2019 – “Approving Request for Performance Guarantee Reduction #1, Hartford Square Solar, LLC, Block 401, Lot 14.01 SPR-5722” 6. Resolution 247-2019 – “Approving Request for Performance Guarantee Reduction #2, Heritage Phase 4, Block 404, Lot 14 PBC-1344F4” 7. Resolution 248-2019 – “Approving an Extension of Contract with Aqua-Tex Transport for Transportation and Disposal of Municipal Waste Water Sludge” 8. Resolution 249-2019 – “Authorizing Refund of Overpayment Block 2206 Lot 21, 7 Ohio Trail” 9. Resolution 250-2019 – “Authorizing Execution of Agreement with the Estaugh (D/B/A Medford Leas) to Avoid Tax Appeal Litigation” 10. Resolution 251-2019 – “Authorizing Adjustment of 2019 Property Tax Exempt Veteran Block 3902 Lot 8” 11. Resolution 252-2019 – “Authorizing Refund of Overpayment Block 3902 Lot 8, 27 Forest Court” 12. Resolution 253-2019 – “Appointments to the Economic Development Commission” 13. Resolution 254-2019 – “Appointments to the Environmental Affairs Advisory Committee” 14. Resolution 255-2019 – “Appointments to the Planning Board” 15. Resolution 256-2019 – “Appointments to the Zoning Board” 16. Resolution 257-2019 – “Appointments to the Neighborhood Services Advisory Committee” 17. Resolution 258-2019 – “A Resolution Requiring the Tax Collector to Submit a Resolution to the Governing Body for Not Collectible Taxes on the Property known as Block: 5102.01, Lot: 2” 18. Resolution 259-2019 – “A Resolution Authorizing the Tax Collector to Release from Collecting Taxes on the Property known as Block: 5102.01, Lot: 2” 19. Resolution 260-2019 – “Resolution Calling for Study Commission to Review the Open Public Records Act” 20. Resolution 261-2019 – “Authorizing Township Council’s Intent to Call Letter of Credit Posted by Shriji Donuts, LLC, SPR-5705F” 21. Resolution 262-2019 – “Resolution Authorizing the Cancellation of Grant Receivable Balances and/or Grant Reserve Appropriation Balances” 22. Resolution 263-2019 – “Resolution Authorizing a Change Order for Professional Service Leaf Contractor Adler Excavating & Contracting Services” 23. Resolution 264-2019 – “Approving 2019 Appropriation Transfers” 24. Resolution 265-2019 – “Approving Request for Final Release of Maintenance Guarantee for Ambrosia Treatment Center, SPR-5668F” 25. Resolution 266-2019 – “Authorizing Execution of an Agreement between the Township of Medford, the Township of Lumberton, Fair Share Housing Center, and Cave-Holdings-Flying W, LLC” 26. Resolution 267-2019 – “Authorizing Execution of a Shared Services Agreement between the Township of Medford and the Township of Lumberton” (These are items that are enacted by one motion with no separate discussion of each item. An item may be removed from the Consent Agenda and discussed separately at the request of any Council Member)
XIII. EXECUTIVE SESSION Resolution ES 12 17 2019 a) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Redevelopment [10:4-12b.(7)] b) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Burlington County Library [10:4-12b.(7)] c) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Block 5102.01, Lot 2 Dam [10:4-12b.(7)] d) Matters Relating to the Employment Relationship: Governing Body Appointments [10:4-12b.(8)] XIV. ADJOURNMENT FORMAL ACTION MAY BE TAKEN ON ANY ITEM ON THE AGENDA
I. PUBLIC MEETINGS STATEMENT “Notice of this meeting has been provided in accordance with the Open Public Meetings Act” by: 1. Posting a copy of the agenda on the bulletin board at the Municipal Building and on the Township website. 2. Filing a copy of the agenda in the office of the Township Clerk at the Municipal Building. 3. Forwarding a copy of the agenda to the Burlington County Times and The Central Record. 4. Forwarding written notice to each person who has requested copies of the regular meeting schedule. All of the above posting, filing and mailing have taken place on the 13th day of December, 2019. II. FLAG SALUTE III. ROLL CALL
Communications, Scheduling Matters, Council Agenda, Presentations and Any Amendments to the Agenda 1. Special Presentations 2. Communications 3. Scheduling Items a) January 7, 2020 Reorganization Meeting at the Public Safety Building – 7:00 PM b) January 7, 2020 Regular Council Meeting at the Public Safety Building - 7:00 PM after Reorganization Meeting
APPROVAL OF MINUTES 1. February 14, 2014 – Third & Final Release 12/17/19 2. March 18, 2014 – Third & Final Release 12/17/19 3. April 1, 2014 – Second & Final Release 12/17/19 4. April 15, 2014 – Fourth & Final Release 12/17/19 5. May 6, 2014 – Sixth & Final Release 12/17/19 6. May 20, 2014 – Fifth & Final Release 12/17/19 7. June 17, 2014 - Third & Final Release 12/17/19 8. July 1, 2014 - Fourth & Final Release 12/17/19 9. July 15, 2014 - Fourth & Final Release 12/17/19 10. September 16, 2014 - Sixth & Final Release 12/17/19 11. October 7, 2014 - Second & Final Release 12/17/19 12. November 11, 2014 - Fourth & Final Release 12/17/19 13. November 25, 2014 - Fourth & Final Release 12/17/19 14. December 16, 2014 - Third & Final Release 12/17/19 15. February 17, 2015 - Third & Final Release 12/17/19 16. March 31, 2015 - Second & Final Release 12/17/19 17. April 7, 2015 - Second & Final Release 12/17/19 18. July 21, 2015 - Fourth & Final Release 12/17/19 19. August 4, 2015 - Second & Final Release 12/17/19 20. August 18, 2015 - Second & Final Release 12/17/19 21. September 22, 2015 - Fifth & Final Release 12/17/19 22. December 15, 2015 - Third & Final Release 12/17/19 23. May 3, 2016 - Fifth & Final Release 12/17/19 24. December 5, 2017 - Fourth & Final Release 12/17/19 25. February 20, 2018 – Fourth Release 12/17/19 26. March 6, 2018 - Third & Final Release 12/17/19 27. May 8, 2018 – Second Release 12/17/19 28. May 22, 2018 - Third & Final Release 12/17/19 29. June 6, 2018 – Second Release 12/17/19 30. June 19, 2018 - Third & Final Release 12/17/19 31. July 10, 2018 – Fourth Release 12/17/19 32. July 24, 2018- Third Release 12/17/19 33. August 8, 2018- Third & Final Release 12/17/19 34. September 4, 2018- Third & Final Release 12/17/19 35. September 18, 2018- Third Release 12/17/19 36. October 2, 2018- Second Release 12/17/19 37. October 16, 2018- Third & Final Release 12/17/19 38. November 7, 2018- Fourth & Final Release 12/17/19 39. November 20, 2018- Third Release 12/17/19 40. December 4, 2018- Third & Final Release 12/17/19 41. December 18, 2018- Second Release 12/17/19 42. January 2, 2019- Second Release 12/17/19 43. January 15, 2019- Third Release 12/17/19 44. February 5, 2019- Second Release 12/17/19 45. February 19, 2019- Second Release 12/17/19 46. March 5, 2019- Third & Final Release 12/17/19 47. March 19, 2019- Third Release 12/17/19 48. April 2, 2019- Second Release 12/17/19 49. April 16, 2019- Second Release 12/17/19 50. May 7, 2019- Second Release 12/17/19 51. June 5, 2019- Second & Final Release 12/17/19 52. June 18, 2019- Second Release 12/17/19 53. July 2, 2019- Second & Final Release 12/17/19 54. July 16, 2019- Second Release 12/17/19 55. August 7, 2019- Second Release 12/17/19 56. October 15, 2019- Second & Final 12/17/19 57. December 3, 2019 Council Meeting Minutes 58. December 3, 2019 Executive Session Minutes 59. December 3, 2019 Executive Session Minutes for Public Release 60. December 7, 2019 Council Meeting Minutes 61. December 7, 2019 Executive Session Minutes 62. December 7, 2019 Executive Session Minutes for Public Release
MANAGER’S REPORT 1. Approval of David P. Minder New Volunteer EMS Jr. Member, Station 258 and Jr. Fire Member, Station 251 2. Leaf Collection Update
DISCUSSION ITEMS 1. Parking in the Village 2. Medford Code, Chapter 5-31.8, Neighborhood Services Advisory Committee
1. Resolution 242-2019 – “Removing Members of the Neighborhood Services Advisory Committee” 2. Resolution 243-2019 – “Resolution Authorizing the Cancellation of Certain Accounts Payable Balances in the Current Fund, Utility Operating and Open Space Funds” 3. Resolution 244-2019 – “Approving Request for Final Release of Maintenance Guarantee for Wildflowers at Medford, Phase II PBC-1338FA2” 4. Resolution 245-2019 – “Approving Request for Final Release of Maintenance Guarantee for Wildflowers at Medford, Phase III PBC-1338FA3” 5. Resolution 246-2019 – “Approving Request for Performance Guarantee Reduction #1, Hartford Square Solar, LLC, Block 401, Lot 14.01 SPR-5722” 6. Resolution 247-2019 – “Approving Request for Performance Guarantee Reduction #2, Heritage Phase 4, Block 404, Lot 14 PBC-1344F4” 7. Resolution 248-2019 – “Approving an Extension of Contract with Aqua-Tex Transport for Transportation and Disposal of Municipal Waste Water Sludge” 8. Resolution 249-2019 – “Authorizing Refund of Overpayment Block 2206 Lot 21, 7 Ohio Trail” 9. Resolution 250-2019 – “Authorizing Execution of Agreement with the Estaugh (D/B/A Medford Leas) to Avoid Tax Appeal Litigation” 10. Resolution 251-2019 – “Authorizing Adjustment of 2019 Property Tax Exempt Veteran Block 3902 Lot 8” 11. Resolution 252-2019 – “Authorizing Refund of Overpayment Block 3902 Lot 8, 27 Forest Court” 12. Resolution 253-2019 – “Appointments to the Economic Development Commission” 13. Resolution 254-2019 – “Appointments to the Environmental Affairs Advisory Committee” 14. Resolution 255-2019 – “Appointments to the Planning Board” 15. Resolution 256-2019 – “Appointments to the Zoning Board” 16. Resolution 257-2019 – “Appointments to the Neighborhood Services Advisory Committee” 17. Resolution 258-2019 – “A Resolution Requiring the Tax Collector to Submit a Resolution to the Governing Body for Not Collectible Taxes on the Property known as Block: 5102.01, Lot: 2” 18. Resolution 259-2019 – “A Resolution Authorizing the Tax Collector to Release from Collecting Taxes on the Property known as Block: 5102.01, Lot: 2” 19. Resolution 260-2019 – “Resolution Calling for Study Commission to Review the Open Public Records Act” 20. Resolution 261-2019 – “Authorizing Township Council’s Intent to Call Letter of Credit Posted by Shriji Donuts, LLC, SPR-5705F” 21. Resolution 262-2019 – “Resolution Authorizing the Cancellation of Grant Receivable Balances and/or Grant Reserve Appropriation Balances” 22. Resolution 263-2019 – “Resolution Authorizing a Change Order for Professional Service Leaf Contractor Adler Excavating & Contracting Services” 23. Resolution 264-2019 – “Approving 2019 Appropriation Transfers” 24. Resolution 265-2019 – “Approving Request for Final Release of Maintenance Guarantee for Ambrosia Treatment Center, SPR-5668F” 25. Resolution 266-2019 – “Authorizing Execution of an Agreement between the Township of Medford, the Township of Lumberton, Fair Share Housing Center, and Cave-Holdings-Flying W, LLC” 26. Resolution 267-2019 – “Authorizing Execution of a Shared Services Agreement between the Township of Medford and the Township of Lumberton” (These are items that are enacted by one motion with no separate discussion of each item. An item may be removed from the Consent Agenda and discussed separately at the request of any Council Member)
XIII. EXECUTIVE SESSION Resolution ES 12 17 2019 a) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Redevelopment [10:4-12b.(7)] b) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Burlington County Library [10:4-12b.(7)] c) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Block 5102.01, Lot 2 Dam [10:4-12b.(7)] d) Matters Relating to the Employment Relationship: Governing Body Appointments [10:4-12b.(8)] XIV. ADJOURNMENT FORMAL ACTION MAY BE TAKEN ON ANY ITEM ON THE AGENDA