I. PUBLIC MEETINGS STATEMENT “Notice of this meeting has been provided in accordance with the Open Public Meetings Act” by: 1. Posting a copy of the agenda on the bulletin board at the Municipal Building and on the Township website. 2. Filing a copy of the agenda in the office of the Township Clerk at the Municipal Building. 3. Forwarding a copy of the agenda to the Burlington County Times and The Central Record. 4. Forwarding written notice to each person who has requested copies of the regular meeting schedule. All of the above posting, filing and mailing have taken place on the 2nd day of November, 2018. II. FLAG SALUTE III. ROLL CALL
Communications, Scheduling Matters, Council Agenda, Presentations and Any Amendments to the Agenda 1. Special Presentation 2. Communications 3. Scheduling Items a) November 20, 2018 Regular Council Meeting at the Public Safety Building-7:00 PM
APPROVAL OF MINUTES 1. October 16, 2018 Council Meeting Minutes 2. October 16, 2018 Executive Session Minutes 3. October 16, 2018 Executive Session Minutes for Public Release
VI. MANAGER’S REPORT 1. Approval of a Raffle and 50/50 License for St. Mary of the Lakes PTA on December 1, 2018 from 9:00 AM to 3:00 PM at 196 Route 70 East, Medford. 2. Best Practices Checklist 2018
DISCUSSION ITEMS 1. World War II & Korean War Monuments 2. Board Appointment Interviews – Set Date
BILL LIST – 1. October 12, 2018, 12:19 PM 2. October 12, 2018, 3:58 PM 3. October 17, 2018, 9:56 AM 4. October 17, 2018, 11:58 AM 5. October 31, 2018, 9:33 AM 6. October 31, 2018, 2:37 PM
ORDINANCES FOR SECOND READING/PUBLIC HEARING(S) - 1. Ordinance 2018-22 – “Amending Chapter 140 of the Township Code Entitled “Vehicles and Traffic”
ORDINANCES FOR FIRST READING – 1. Ordinance 2018-18 – “Ordinance Approving the Application and Financial Agreement for a Long Term Tax Exemption with Medford Cornerstone Urban Renewal, LLC for the Stokes Square (Now Medford Cornerstone) Affordable Housing Project to be Located on Block 2701.20, Lots 9.01, 9.02, 9.03 and 10.01, Medford Township” 2. Ordinance 2018-19 – “Ordinance Approving the Application and Financial Agreement for a Long Term Tax Exemption with Evesboro Place Urban Renewal, LLC for the Arc Wheeler (Now Evesboro Place) Affordable Housing Project to be Located on Block 40, Lot 9.02, Medford Township”
1. Resolution 205-2018 – “Amending the Township of Medford 2018 Year Municipal Budget by the Insertion of a Special Item of Revenue and Appropriation from the Flying W Airport and Resort for Annual Special Events” 2. Resolution 206-2018 – “Appointing Municipal Prosecutor for the Remaining Balance of 2018 and January 2019” 3. Resolution 207-2018 – “Authorizing Extension of a Memorandum of Understanding with the Sunrise Rotary of Medford for the Annual Dickens Festival” 4. Resolution 208-2018 – “Amending the Township of Medford 2018 Year Municipal Budget by the Insertion of a Special Item of Revenue and Appropriation from the Sunrise Rotary of Medford “Dickens Festival” 5. Resolution 209-2018 – “Authorizing Contract Change Order No. 4 for the Medford Bicycle Network Improvement Project (Federal Aid Agreement No. 17-DT-BLA-743) (Federal Project No. TAP-0623 (300) Construction) (NJDOT Job No. 5720306) (FAP- 2012-01784) 6. Resolution 210-2018 – “Amending the Township of Medford 2018 Year Municipal Budget by the Insertion of a Special Item of Revenue and Appropriation from the State of New Jersey Department of Transportation – Bicycle Network Plan” 7. Resolution 211-2018 – Memorializing and Ratifying Letter Permit Authorizing Early Opening of Licensed Premises on October 28, 2018” 8. Resolution 212-2018 – “Approving Change Order Number 2, Jerrell’s Landscapes & Nurseries, Inc., Police Shooting Range Rehabilitation” 9. Resolution 213-2018 – “Approving 2018 Appropriation Transfers” 10. Resolution 214-2018 – “Authorizing Adjustment of 2018 Property Tax Exempt Veteran Block: 906.01, Lot: 29” 11. Resolution 215-2018 – “Authorizing Refund of 2018 Tax Overpayment, Block: 4704, Lot: 10 and Block: 6403, Lot: 1.14” 12. Resolution 216-2018 – “Approving Change Order Number 1, 2017 Road Improvement Program – Spring” (These are items that are enacted by one motion with no separate discussion of each item. An item may be removed from the Consent Agenda and discussed separately at the request of any Council Member)
DISCUSSION ITEMS 1. World War II & Korean War Monuments 2. Board Appointment Interviews – Set Date
XIII. EXECUTIVE SESSION Resolution ES 11 07 2018 a) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Redevelopment [10:4-12b.(7)] b) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Burlington County Library [10:4-12b.(7)] c) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Block 1813 Lot 15, Parking Agreement [10:4-12b.(7)] d) Matters Relating to the Employment Relationship: Boards and Committees [10:4-12b.(8)] e) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Medford Arts Center [10:4-12b.(7)] XIV. ADJOURNMENT FORMAL ACTION MAY BE TAKEN ON ANY ITEM ON THE AGENDA
I. PUBLIC MEETINGS STATEMENT “Notice of this meeting has been provided in accordance with the Open Public Meetings Act” by: 1. Posting a copy of the agenda on the bulletin board at the Municipal Building and on the Township website. 2. Filing a copy of the agenda in the office of the Township Clerk at the Municipal Building. 3. Forwarding a copy of the agenda to the Burlington County Times and The Central Record. 4. Forwarding written notice to each person who has requested copies of the regular meeting schedule. All of the above posting, filing and mailing have taken place on the 2nd day of November, 2018. II. FLAG SALUTE III. ROLL CALL
Communications, Scheduling Matters, Council Agenda, Presentations and Any Amendments to the Agenda 1. Special Presentation 2. Communications 3. Scheduling Items a) November 20, 2018 Regular Council Meeting at the Public Safety Building-7:00 PM
APPROVAL OF MINUTES 1. October 16, 2018 Council Meeting Minutes 2. October 16, 2018 Executive Session Minutes 3. October 16, 2018 Executive Session Minutes for Public Release
VI. MANAGER’S REPORT 1. Approval of a Raffle and 50/50 License for St. Mary of the Lakes PTA on December 1, 2018 from 9:00 AM to 3:00 PM at 196 Route 70 East, Medford. 2. Best Practices Checklist 2018
DISCUSSION ITEMS 1. World War II & Korean War Monuments 2. Board Appointment Interviews – Set Date
BILL LIST – 1. October 12, 2018, 12:19 PM 2. October 12, 2018, 3:58 PM 3. October 17, 2018, 9:56 AM 4. October 17, 2018, 11:58 AM 5. October 31, 2018, 9:33 AM 6. October 31, 2018, 2:37 PM
ORDINANCES FOR SECOND READING/PUBLIC HEARING(S) - 1. Ordinance 2018-22 – “Amending Chapter 140 of the Township Code Entitled “Vehicles and Traffic”
ORDINANCES FOR FIRST READING – 1. Ordinance 2018-18 – “Ordinance Approving the Application and Financial Agreement for a Long Term Tax Exemption with Medford Cornerstone Urban Renewal, LLC for the Stokes Square (Now Medford Cornerstone) Affordable Housing Project to be Located on Block 2701.20, Lots 9.01, 9.02, 9.03 and 10.01, Medford Township” 2. Ordinance 2018-19 – “Ordinance Approving the Application and Financial Agreement for a Long Term Tax Exemption with Evesboro Place Urban Renewal, LLC for the Arc Wheeler (Now Evesboro Place) Affordable Housing Project to be Located on Block 40, Lot 9.02, Medford Township”
1. Resolution 205-2018 – “Amending the Township of Medford 2018 Year Municipal Budget by the Insertion of a Special Item of Revenue and Appropriation from the Flying W Airport and Resort for Annual Special Events” 2. Resolution 206-2018 – “Appointing Municipal Prosecutor for the Remaining Balance of 2018 and January 2019” 3. Resolution 207-2018 – “Authorizing Extension of a Memorandum of Understanding with the Sunrise Rotary of Medford for the Annual Dickens Festival” 4. Resolution 208-2018 – “Amending the Township of Medford 2018 Year Municipal Budget by the Insertion of a Special Item of Revenue and Appropriation from the Sunrise Rotary of Medford “Dickens Festival” 5. Resolution 209-2018 – “Authorizing Contract Change Order No. 4 for the Medford Bicycle Network Improvement Project (Federal Aid Agreement No. 17-DT-BLA-743) (Federal Project No. TAP-0623 (300) Construction) (NJDOT Job No. 5720306) (FAP- 2012-01784) 6. Resolution 210-2018 – “Amending the Township of Medford 2018 Year Municipal Budget by the Insertion of a Special Item of Revenue and Appropriation from the State of New Jersey Department of Transportation – Bicycle Network Plan” 7. Resolution 211-2018 – Memorializing and Ratifying Letter Permit Authorizing Early Opening of Licensed Premises on October 28, 2018” 8. Resolution 212-2018 – “Approving Change Order Number 2, Jerrell’s Landscapes & Nurseries, Inc., Police Shooting Range Rehabilitation” 9. Resolution 213-2018 – “Approving 2018 Appropriation Transfers” 10. Resolution 214-2018 – “Authorizing Adjustment of 2018 Property Tax Exempt Veteran Block: 906.01, Lot: 29” 11. Resolution 215-2018 – “Authorizing Refund of 2018 Tax Overpayment, Block: 4704, Lot: 10 and Block: 6403, Lot: 1.14” 12. Resolution 216-2018 – “Approving Change Order Number 1, 2017 Road Improvement Program – Spring” (These are items that are enacted by one motion with no separate discussion of each item. An item may be removed from the Consent Agenda and discussed separately at the request of any Council Member)
DISCUSSION ITEMS 1. World War II & Korean War Monuments 2. Board Appointment Interviews – Set Date
XIII. EXECUTIVE SESSION Resolution ES 11 07 2018 a) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Redevelopment [10:4-12b.(7)] b) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Burlington County Library [10:4-12b.(7)] c) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Block 1813 Lot 15, Parking Agreement [10:4-12b.(7)] d) Matters Relating to the Employment Relationship: Boards and Committees [10:4-12b.(8)] e) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Medford Arts Center [10:4-12b.(7)] XIV. ADJOURNMENT FORMAL ACTION MAY BE TAKEN ON ANY ITEM ON THE AGENDA