I. PUBLIC MEETINGS STATEMENT “Notice of this meeting has been provided in accordance with the Open Public Meetings Act” by: 1 Posting a copy of the agenda on the bulletin board at the Municipal Building and on the Township website. 2 Filing a copy of the agenda in the office of the Township Clerk at the Municipal Building. 3 Forwarding a copy of the agenda to the Central Record and Burlington County Times. 4 Forwarding written notice to each person who has requested copies of the regular meeting schedule. All of the above posting, filing and mailing have taken place on the 16th day of December, 2016. II. FLAG SALUTE III. ROLL CALL
Communications, Scheduling Matters, Council Agenda, Presentations and Any Amendments to the Agenda 1. Special Presentations – a) 2016 Police Awards 2. Communications 3. Scheduling Items a) January 3, 2017 Reorganization Meeting at the Public Safety Building – 7:00 PM b) January 3, 2017 Regular Council Meeting at the Public Safety Building – after Reorganization Meeting
APPROVAL OF MINUTES 1. December 3, 2016 Council Minutes 2. December 3, 2016 Executive Session Minutes 3. December 3, 2016 Executive Session for Public Release 4. December 6, 2016 Council Minutes 5. January 20, 2015 Executive Minutes for Public Release, Third & Final Release 6. February 3, 2015 Executive Minutes for Public Release, Fourth Release 7. March 3, 2015 Executive Minutes for Public Release, Fourth Release 8. March 17, 2015 Executive Minutes for Public Release, Fourth Release 9. May 19, 2015 Executive Minutes for Public Release, Third Release 10. June 3, 2015 Executive Minutes for Public Release, Third & Final Release 11. June 16, 2015 Executive Minutes for Public Release, Third Release 12. October 6, 2015 Executive Minutes for Public Release, Third Release 13. October 20, 2015 Executive Minutes for Public Release, Third Release 14. November 17, 2015 Executive Minutes for Public Release, Third Release 15. December 1, 2015 Executive Minutes for Public Release, Third Release 16. January 5, 2016 Executive Minutes for Public Release, Second Release 17. January 9, 2016 Executive Minutes for Public Release, Second & Final Release 18. January 19, 2016 Executive Minutes for Public Release, Second Release 19. February 2, 2016 Executive Minutes for Public Release, Second Release 20. February 16, 2016 Executive Minutes for Public Release, Second Release 21. April 5, 2016 Executive Minutes for Public Release, Second Release 22. May 3, 2016 Executive Minutes for Public Release, Second Release 23. June 8, 2016 Executive Minutes for Public Release, Second Release 24. June 21, 2016 Executive Minutes for Public Release, Second Release 25. July 19, 2016 Executive Minutes for Public Release, Second Release 26. August 2, 2016 Executive Minutes for Public Release, Second Release 27. September 6, 2016 Executive Minutes for Public Release, Second Release 28. September 20, 2016 Executive Minutes for Public Release, Second Release 29. October 4, 2016 Executive Minutes for Public Release, Second Release 30. November 1, 2016 Executive Minutes for Public Release, Second Release 31. November 15, 2016 Executive Minutes for Public Release, Second Release
DISCUSSION ITEMS 1. Request from Verizon Wireless to access Township Right-of-Way (Draft Resolution) 2. Comcast of Garden State, L.P. Application for Renewal of Municipal Consent
IX. BILL LIST – 1. December 15, 2016 2. December 16, 2016 X. ORDINANCES FOR SECOND READING/PUBLIC HEARING(S) - None XI. ORDINANCES FOR FIRST READING – None
XII. CONSENT AGENDA RESOLUTIONS 1. Resolution 219-2016 – “Appointments to the Planning Board” 2. Resolution 220-2016 – “Appointments to the Zoning Board of Adjustment” 3. Resolution 221-2016 – “Appointments to the Neighborhood Services Advisory Committee” 4. Resolution 222-2016 – “Appointments to the Economic Development Commission” 5. Resolution 223-2016 – “Appointments to the Environmental Affairs Advisory Committee” 6. Resolution 224-2016 – “Pledging Support for the State of New Jersey Division of Highway Traffic Safety’s 2016 Drive Sober or get Pulled Over Year End Holiday Crackdown” 7. Resolution 225-2016 – “Approving Request for Final Release of Performance Guarantee, Heritage at Medford, Phase 1, PBC-1344FIA” 8. Resolution 226-2016 – “Authorizing Award of Contract for 2017 Collection System Cleaning & Inspection Contract” 9. Resolution 227-2016 – “Resolution Rejecting 2017 Electrical Maintenance Contract” 10. Resolution 228-2016 – “Authorizing Execution of a Memorandum of Understanding with the Medford Arts Center” 11. Resolution 229-2016 – “Resolution Amending Resolution #166-2016 for Green Acres Agreement to Accept a P.L. 2015 Grant in the Amount of $550,000” 12. Resolution 230-2016 – 13. Resolution 231-2016 – “Authorizing Execution of Shared Services Agreement with Medford Lakes for Court Administrative Employees” 14. Resolution 232-2016 – “Authorizing Award of Contract for 2017 On-Call Contractor for Miscellaneous Utility Reconstruction” 15. Resolution 233-2016 – “ 16. Resolution 234-2016 – “Adopting the Township of Medford’s Standard Operating Policies and Procedures Manuals for Participation in Federal Aid Projects as Administered by the New Jersey Department of Transportation” 17. Resolution 235-2016 – “Approving Bende Park Synthetic Turf Field Plans and Designs” 18. Resolution 236-2016 – “Approval to Submit a Grant Application and Execute a Grant Agreement with the New Jersey Department of Transportation for the Jackson Road Walkway Project” 19. Resolution 237-2016 – “Approval to Submit a Grant Application and Execute a Grant Agreement with the New Jersey Department of Transportation for the Skeet Road Phase II Paving Project” 20. Resolution 238-2016 – “Approving Change Order No. 1 for Removal and Replacement Of Synthetic Turf – Bende Park” 21. Resolution 239-2016 – “Amending the Township of Medford 2016 Year Municipal Budget by the Insertion of a Special Item of Revenue and Appropriation from State of New Jersey 2016 Drive Sober or Get Pulled Over Year End Holiday Crackdown” 22. Resolution 240-2016 – “Authorizing the Cancellation of Certain Grant Fund Receivable and Reserves Balances” 23. Resolution 241-2016 – “Authorizing Execution of License Agreement with Sherwood Forest Association” 24. Resolution 242-2016 – “Authorizing Award of Contract for 2017 General Mechanical Maintenance Contract” (These are items that are enacted by one motion with no separate discussion of each item. An item may be removed from the Consent Agenda and discussed separately at the request of any Council Member)
XIII. EXECUTIVE SESSION Resolution ES 12 20 2016 a) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Tax Lien Foreclosure Project [10:4-12b.(7)] b) Matters Relating to Collective Bargaining Agreements: MTPOA/MTSOA [10:4-12b.(4) c) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Motion for Temporary Immunity (COAH) [10:4-12b.(7)] d) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Redevelopment [10:4-12b.(7)] e) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Bende Park [10:4-12b.(7)] The Township reserves the right to assert such other exceptions to the Open Public Meetings Acting (OPMA) as may apply to each Executive Session matter. XIV. A DJOURNMENT FORMAL ACTION MAY BE TAKEN ON ANY ITEM ON THE AGENDA Please be advised that this public meeting of the Medford Township Council will be videotaped by the municipality (for recording purposes) as authorized by the Open Public Meetings Act and the New Jersey Supreme Court Opinion in Taurus v. Borough of Pine Hill, 189 N.J. 497 (2007). The recorded videotape of the meeting will be available for public viewing on the Medford Township website, as soon as practicable after the public meeting has concluded.
I. PUBLIC MEETINGS STATEMENT “Notice of this meeting has been provided in accordance with the Open Public Meetings Act” by: 1 Posting a copy of the agenda on the bulletin board at the Municipal Building and on the Township website. 2 Filing a copy of the agenda in the office of the Township Clerk at the Municipal Building. 3 Forwarding a copy of the agenda to the Central Record and Burlington County Times. 4 Forwarding written notice to each person who has requested copies of the regular meeting schedule. All of the above posting, filing and mailing have taken place on the 16th day of December, 2016. II. FLAG SALUTE III. ROLL CALL
Communications, Scheduling Matters, Council Agenda, Presentations and Any Amendments to the Agenda 1. Special Presentations – a) 2016 Police Awards 2. Communications 3. Scheduling Items a) January 3, 2017 Reorganization Meeting at the Public Safety Building – 7:00 PM b) January 3, 2017 Regular Council Meeting at the Public Safety Building – after Reorganization Meeting
APPROVAL OF MINUTES 1. December 3, 2016 Council Minutes 2. December 3, 2016 Executive Session Minutes 3. December 3, 2016 Executive Session for Public Release 4. December 6, 2016 Council Minutes 5. January 20, 2015 Executive Minutes for Public Release, Third & Final Release 6. February 3, 2015 Executive Minutes for Public Release, Fourth Release 7. March 3, 2015 Executive Minutes for Public Release, Fourth Release 8. March 17, 2015 Executive Minutes for Public Release, Fourth Release 9. May 19, 2015 Executive Minutes for Public Release, Third Release 10. June 3, 2015 Executive Minutes for Public Release, Third & Final Release 11. June 16, 2015 Executive Minutes for Public Release, Third Release 12. October 6, 2015 Executive Minutes for Public Release, Third Release 13. October 20, 2015 Executive Minutes for Public Release, Third Release 14. November 17, 2015 Executive Minutes for Public Release, Third Release 15. December 1, 2015 Executive Minutes for Public Release, Third Release 16. January 5, 2016 Executive Minutes for Public Release, Second Release 17. January 9, 2016 Executive Minutes for Public Release, Second & Final Release 18. January 19, 2016 Executive Minutes for Public Release, Second Release 19. February 2, 2016 Executive Minutes for Public Release, Second Release 20. February 16, 2016 Executive Minutes for Public Release, Second Release 21. April 5, 2016 Executive Minutes for Public Release, Second Release 22. May 3, 2016 Executive Minutes for Public Release, Second Release 23. June 8, 2016 Executive Minutes for Public Release, Second Release 24. June 21, 2016 Executive Minutes for Public Release, Second Release 25. July 19, 2016 Executive Minutes for Public Release, Second Release 26. August 2, 2016 Executive Minutes for Public Release, Second Release 27. September 6, 2016 Executive Minutes for Public Release, Second Release 28. September 20, 2016 Executive Minutes for Public Release, Second Release 29. October 4, 2016 Executive Minutes for Public Release, Second Release 30. November 1, 2016 Executive Minutes for Public Release, Second Release 31. November 15, 2016 Executive Minutes for Public Release, Second Release
DISCUSSION ITEMS 1. Request from Verizon Wireless to access Township Right-of-Way (Draft Resolution) 2. Comcast of Garden State, L.P. Application for Renewal of Municipal Consent
IX. BILL LIST – 1. December 15, 2016 2. December 16, 2016 X. ORDINANCES FOR SECOND READING/PUBLIC HEARING(S) - None XI. ORDINANCES FOR FIRST READING – None
XII. CONSENT AGENDA RESOLUTIONS 1. Resolution 219-2016 – “Appointments to the Planning Board” 2. Resolution 220-2016 – “Appointments to the Zoning Board of Adjustment” 3. Resolution 221-2016 – “Appointments to the Neighborhood Services Advisory Committee” 4. Resolution 222-2016 – “Appointments to the Economic Development Commission” 5. Resolution 223-2016 – “Appointments to the Environmental Affairs Advisory Committee” 6. Resolution 224-2016 – “Pledging Support for the State of New Jersey Division of Highway Traffic Safety’s 2016 Drive Sober or get Pulled Over Year End Holiday Crackdown” 7. Resolution 225-2016 – “Approving Request for Final Release of Performance Guarantee, Heritage at Medford, Phase 1, PBC-1344FIA” 8. Resolution 226-2016 – “Authorizing Award of Contract for 2017 Collection System Cleaning & Inspection Contract” 9. Resolution 227-2016 – “Resolution Rejecting 2017 Electrical Maintenance Contract” 10. Resolution 228-2016 – “Authorizing Execution of a Memorandum of Understanding with the Medford Arts Center” 11. Resolution 229-2016 – “Resolution Amending Resolution #166-2016 for Green Acres Agreement to Accept a P.L. 2015 Grant in the Amount of $550,000” 12. Resolution 230-2016 – 13. Resolution 231-2016 – “Authorizing Execution of Shared Services Agreement with Medford Lakes for Court Administrative Employees” 14. Resolution 232-2016 – “Authorizing Award of Contract for 2017 On-Call Contractor for Miscellaneous Utility Reconstruction” 15. Resolution 233-2016 – “ 16. Resolution 234-2016 – “Adopting the Township of Medford’s Standard Operating Policies and Procedures Manuals for Participation in Federal Aid Projects as Administered by the New Jersey Department of Transportation” 17. Resolution 235-2016 – “Approving Bende Park Synthetic Turf Field Plans and Designs” 18. Resolution 236-2016 – “Approval to Submit a Grant Application and Execute a Grant Agreement with the New Jersey Department of Transportation for the Jackson Road Walkway Project” 19. Resolution 237-2016 – “Approval to Submit a Grant Application and Execute a Grant Agreement with the New Jersey Department of Transportation for the Skeet Road Phase II Paving Project” 20. Resolution 238-2016 – “Approving Change Order No. 1 for Removal and Replacement Of Synthetic Turf – Bende Park” 21. Resolution 239-2016 – “Amending the Township of Medford 2016 Year Municipal Budget by the Insertion of a Special Item of Revenue and Appropriation from State of New Jersey 2016 Drive Sober or Get Pulled Over Year End Holiday Crackdown” 22. Resolution 240-2016 – “Authorizing the Cancellation of Certain Grant Fund Receivable and Reserves Balances” 23. Resolution 241-2016 – “Authorizing Execution of License Agreement with Sherwood Forest Association” 24. Resolution 242-2016 – “Authorizing Award of Contract for 2017 General Mechanical Maintenance Contract” (These are items that are enacted by one motion with no separate discussion of each item. An item may be removed from the Consent Agenda and discussed separately at the request of any Council Member)
XIII. EXECUTIVE SESSION Resolution ES 12 20 2016 a) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Tax Lien Foreclosure Project [10:4-12b.(7)] b) Matters Relating to Collective Bargaining Agreements: MTPOA/MTSOA [10:4-12b.(4) c) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Motion for Temporary Immunity (COAH) [10:4-12b.(7)] d) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Redevelopment [10:4-12b.(7)] e) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Bende Park [10:4-12b.(7)] The Township reserves the right to assert such other exceptions to the Open Public Meetings Acting (OPMA) as may apply to each Executive Session matter. XIV. A DJOURNMENT FORMAL ACTION MAY BE TAKEN ON ANY ITEM ON THE AGENDA Please be advised that this public meeting of the Medford Township Council will be videotaped by the municipality (for recording purposes) as authorized by the Open Public Meetings Act and the New Jersey Supreme Court Opinion in Taurus v. Borough of Pine Hill, 189 N.J. 497 (2007). The recorded videotape of the meeting will be available for public viewing on the Medford Township website, as soon as practicable after the public meeting has concluded.