I. PUBLIC MEETINGS STATEMENT “Notice of this meeting has been provided in accordance with the Open Public Meetings Act” by: 1. Posting a copy of the agenda on the bulletin board at the Municipal Building and on the Township website. 2. Filing a copy of the agenda in the office of the Township Clerk at the Municipal Building. 3. Forwarding a copy of the agenda to the Central Record and Burlington County Times. 4. Forwarding written notice to each person who has requested copies of the regular meeting schedule. All of the above posting, filing and mailing have taken place on the 15th day of January, 2016. II. FLAG SALUTE III. ROLL CALL IV. Communications, Scheduling Matters, Council Agenda, Presentations and Any Amendments to the Agenda 1. Special Presentations 2. Communications 3. Scheduling Items a) February 2, 2016 Regular Council Meeting at the Public Safety Building – 7:30 PM V. APPROVAL OF MINUTES 1. August 5, 2014 Executive Session Minutes for Public Release – Third and Final Release 2. September 16, 2014 Executive Session Minutes for Public Release – Fourth Release 3. December 12, 2015 Special Council Meeting Minutes 4. December 12, 2015 Executive Session Minutes 5. December 12, 2015 Executive Session Minutes for Public Release 6. December 15, 2015 Council Minutes 7. December 15, 2015 Executive Session Minutes 8. December 15, 2015 Executive Session Minutes for Public Release 9. January 4, 2016 Reorganization Council Minutes 10. January 4, 2016 Executive Session Minutes 11. January 4, 2016 Executive Session Minutes for Public Release
MANAGER’S REPORT 1. Approval of Raffle for South Jersey Celtic Society for January 23, 2016 from 7:00 PM to 11:00 PM at Braddock’s Tavern, Medford, NJ. 2. Approval of Raffle 50/50 for South Jersey Celtic Society for January 23, 2016 from 7:00 PM to 11:00 PM at Braddock’s Tavern, Medford, NJ. 3. Leaf Collection Update 4. NSAC Project Update
DISCUSSION ITEMS 1. Council’s Goals & Objectives for 2016 2. Headwater Village considering donation campaign for recreational items
ORDINANCES FOR SECOND READING/PUBLIC HEARING(S) - Ordinance 2016-1 -“An Ordinance of the Township of Medford, County of Burlington, State of New Jersey, Establishing Minimum and Maximum Salaries and Wages for Officers and Employees of the Township of Medford”
CONSENT AGENDA RESOLUTIONS 1. Resolution 22-2016 – “Authorizing Tax Repayment Agreement for Hewitt’s Auto Body at Block 2003, Lot 12” 2. Resolution 23-2016 – “Appointing Public Defender” 4. Resolution 25-2016 – “Appointing Township Labor/Human Resources Attorney” 5. Resolution 26-2016 – “Appointing by Consent a Township Engineer” 6. Resolution 27-2016 – “Appointing by Consent a Conflict Township Engineer” 7. Resolution 28-2016 – “Appointing Municipal Prosecutor and Alternate Municipal Prosecutors” 8. Resolution 29-2016 – “Appointing Bond Counsel” 9. Resolution 30-2016 – “Appointing Township Auditor” 10. Resolution 31-2016 – “Appointing Township Planner” 11. Resolution 32-2016 – “Appointing Affordable Housing Administrative Agent” 12. Resolution 33-2016 – “Appointing Risk Management Consultant for the Burlington County Municipal Joint Insurance Fund” 13. Resolution 34-2016 – “Appointing a Conflict Township Attorney” 14. Resolution 35-2016 – “Authorizing Extension of an Amended and Restated Memorandum of Understanding with the Medford Youth Athletic Association” 15. Resolution 36-2016 – “Resolution Granting Interim Extension of Contracts for the “Towing of Vehicles” 16. Resolution 37-2016 – “Resolution Rejecting 2016 Electrical Maintenance Contract” 17. Resolution 38-2016 – “Resolution Rejecting 2016 On Call Contractor for Miscellaneous Utility Reconstruction” 18. Resolution 39-2016 – “Resolution Rejecting 2016 General Mechanical Maintenance Contract” 19. Resolution 40-2016 – “Authorizing Award of Contract for 2016 Collection System Cleaning & Inspection” 20. Resolution 41-2016 – “Resolution Authorizing Medford Township to Accept Funding Under the 2016-17 Municipal Alliance Program”
XIII. EXECUTIVE SESSION Resolution ES 01 19 2016 a) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Turf Field [10:4-12b.(7)] b) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Reilly v. Medford Township [10:4-12b.(7)] c) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Motion for Temporary Immunity (COAH) [10:4-12b.(7)] d) Matters Involving Individual Privacy: Memorial Request [10:4-12b.(3)] e) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Burlington County Library [10:4-12b.(7)] f) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Redevelopment [10:4-12b.(7)] g) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Shared Services [10:4-12b.(7)] h) Matters Relating to the Employment Relationship: Professional Contracts [10:4-12b.(8)] The Township reserves the right to assert such other exceptions to the Open Public Meetings Acting (OPMA) as may apply to each Executive Session matter. XIV. ADJOURNMENT
I. PUBLIC MEETINGS STATEMENT “Notice of this meeting has been provided in accordance with the Open Public Meetings Act” by: 1. Posting a copy of the agenda on the bulletin board at the Municipal Building and on the Township website. 2. Filing a copy of the agenda in the office of the Township Clerk at the Municipal Building. 3. Forwarding a copy of the agenda to the Central Record and Burlington County Times. 4. Forwarding written notice to each person who has requested copies of the regular meeting schedule. All of the above posting, filing and mailing have taken place on the 15th day of January, 2016. II. FLAG SALUTE III. ROLL CALL IV. Communications, Scheduling Matters, Council Agenda, Presentations and Any Amendments to the Agenda 1. Special Presentations 2. Communications 3. Scheduling Items a) February 2, 2016 Regular Council Meeting at the Public Safety Building – 7:30 PM V. APPROVAL OF MINUTES 1. August 5, 2014 Executive Session Minutes for Public Release – Third and Final Release 2. September 16, 2014 Executive Session Minutes for Public Release – Fourth Release 3. December 12, 2015 Special Council Meeting Minutes 4. December 12, 2015 Executive Session Minutes 5. December 12, 2015 Executive Session Minutes for Public Release 6. December 15, 2015 Council Minutes 7. December 15, 2015 Executive Session Minutes 8. December 15, 2015 Executive Session Minutes for Public Release 9. January 4, 2016 Reorganization Council Minutes 10. January 4, 2016 Executive Session Minutes 11. January 4, 2016 Executive Session Minutes for Public Release
MANAGER’S REPORT 1. Approval of Raffle for South Jersey Celtic Society for January 23, 2016 from 7:00 PM to 11:00 PM at Braddock’s Tavern, Medford, NJ. 2. Approval of Raffle 50/50 for South Jersey Celtic Society for January 23, 2016 from 7:00 PM to 11:00 PM at Braddock’s Tavern, Medford, NJ. 3. Leaf Collection Update 4. NSAC Project Update
DISCUSSION ITEMS 1. Council’s Goals & Objectives for 2016 2. Headwater Village considering donation campaign for recreational items
ORDINANCES FOR SECOND READING/PUBLIC HEARING(S) - Ordinance 2016-1 -“An Ordinance of the Township of Medford, County of Burlington, State of New Jersey, Establishing Minimum and Maximum Salaries and Wages for Officers and Employees of the Township of Medford”
CONSENT AGENDA RESOLUTIONS 1. Resolution 22-2016 – “Authorizing Tax Repayment Agreement for Hewitt’s Auto Body at Block 2003, Lot 12” 2. Resolution 23-2016 – “Appointing Public Defender” 4. Resolution 25-2016 – “Appointing Township Labor/Human Resources Attorney” 5. Resolution 26-2016 – “Appointing by Consent a Township Engineer” 6. Resolution 27-2016 – “Appointing by Consent a Conflict Township Engineer” 7. Resolution 28-2016 – “Appointing Municipal Prosecutor and Alternate Municipal Prosecutors” 8. Resolution 29-2016 – “Appointing Bond Counsel” 9. Resolution 30-2016 – “Appointing Township Auditor” 10. Resolution 31-2016 – “Appointing Township Planner” 11. Resolution 32-2016 – “Appointing Affordable Housing Administrative Agent” 12. Resolution 33-2016 – “Appointing Risk Management Consultant for the Burlington County Municipal Joint Insurance Fund” 13. Resolution 34-2016 – “Appointing a Conflict Township Attorney” 14. Resolution 35-2016 – “Authorizing Extension of an Amended and Restated Memorandum of Understanding with the Medford Youth Athletic Association” 15. Resolution 36-2016 – “Resolution Granting Interim Extension of Contracts for the “Towing of Vehicles” 16. Resolution 37-2016 – “Resolution Rejecting 2016 Electrical Maintenance Contract” 17. Resolution 38-2016 – “Resolution Rejecting 2016 On Call Contractor for Miscellaneous Utility Reconstruction” 18. Resolution 39-2016 – “Resolution Rejecting 2016 General Mechanical Maintenance Contract” 19. Resolution 40-2016 – “Authorizing Award of Contract for 2016 Collection System Cleaning & Inspection” 20. Resolution 41-2016 – “Resolution Authorizing Medford Township to Accept Funding Under the 2016-17 Municipal Alliance Program”
XIII. EXECUTIVE SESSION Resolution ES 01 19 2016 a) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Turf Field [10:4-12b.(7)] b) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Reilly v. Medford Township [10:4-12b.(7)] c) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Motion for Temporary Immunity (COAH) [10:4-12b.(7)] d) Matters Involving Individual Privacy: Memorial Request [10:4-12b.(3)] e) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Burlington County Library [10:4-12b.(7)] f) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Redevelopment [10:4-12b.(7)] g) Matters Relating to Litigation, Negotiations and the Attorney-Client Privilege: Shared Services [10:4-12b.(7)] h) Matters Relating to the Employment Relationship: Professional Contracts [10:4-12b.(8)] The Township reserves the right to assert such other exceptions to the Open Public Meetings Acting (OPMA) as may apply to each Executive Session matter. XIV. ADJOURNMENT